Understand your own retainer economics
Put the billed fee beside supplied direct delivery costs. Spot discounted retainers and low-margin client work, then review scope, resourcing and renewal terms before recommending a fee or service change.
PROFITCURA REVENUE INTELLIGENCE
Revenue & pricing analytics for financial consultants.
Make the monthly review more useful—for your practice and your clients. Profitcura Revenue Intelligence connects billing evidence, pricing, direct margins and commercial scenarios in a workspace built for clear finance conversations.
One workspace per client. A focused data request. A report with a clear next step.
Harbour Finance PartnersMonthly revenue & pricing review
Fictional exampleTHE COST BEHIND THE RETAINER
The fee is only half the picture.
| Client | Net billed | Direct cost | Margin |
|---|---|---|---|
| Client AFinance retainer · monthly | £1,200.00 | £600.00 | 50.00% |
| Client BFinance retainer · monthly | £1,200.00 | £1,080.00 | 10.00% |
| Client CBookkeeping retainer · monthly | £900.00 | £990.00 | -10.00% |
The same fee can hide a different result. Review Client B's delivery costs and Client C's negative direct margin.
Built forFinancial consultantsFractional CFOsOutsourced finance teamsMonthly retainer practices
A MORE USEFUL MONTHLY REVIEW
Better retainer reviews. Clearer client recommendations.
Give subscription clients a clearer review
Use billing exports to explain revenue changes, and add recurring service detail for MRR and retention cohorts. Bring product prices, direct costs and acquisition spend only when the client's question needs them.
Turn analysis into a client conversation
Name and save pricing scenarios, compare compatible evidence and export a Profitcura-branded PDF with assumptions and recommended actions. Add a report title, client name and context for the review.
FROM BILLING EVIDENCE TO THE NEXT ACTION
A repeatable review, with room for your judgement.
Keep each client's records in their own workspace. Use the evidence to frame the question, and your finance expertise to decide which action makes sense.
See the product modulesTwo useful workflows, with separate client evidence
For your practice, use the workspace to review monthly retainers: what was billed, which discounts were applied and what direct delivery costs were supplied. A retainer with a familiar headline fee can become less attractive when the scope or cost of delivery changes.
For advisory work, create a separate workspace for each client and select the industry that fits their subscriptions. Each workspace has its own records, settings and team. This is a client-by-client workflow, not an automatic cross-client portfolio benchmark or consolidated practice dashboard.
Ask for the data that answers the question
An invoice export can be a practical first step when a client cannot supply a large data pack. Start with invoice ID, date, customer ID and net amount. Use that to establish an invoice-based view, then identify the specific missing fields that would support a deeper review.
For your own retainers, direct cost totals must come from an agreed allocation or source record. Profitcura does not infer staff hours or labour costs from the fee, and direct gross profit excludes overheads and acquisition spend. State the cost basis so a client understands what the margin includes.
Make recommendations reviewable next month
Connect a pricing or margin finding to a scenario rather than presenting an assumed improvement as a forecast. Test price, discount, cost and retained-volume assumptions. Save a named version and compare scenarios built on matching evidence, then bring the assumptions into the client discussion.
A branded PDF can combine current pricing insights with saved scenario comparisons, recommended review actions, benchmark references where supplied and data-coverage notes. Agree the action owner and follow-up date with the client. The product does not send the report or implement billing changes on their behalf.
AN EXAMPLE, WITH THE ASSUMPTIONS INCLUDED
A retainer review can start with the cost to serve.
In this fictional example, Client B pays £1,200.00 per month and has £1,080.00 of allocated direct delivery costs. Test a 10% fee increase alongside a separately assumed 5% reduction in those delivery costs.
A useful next step
Review the engagement scope, actual delivery effort and contractual fee terms. Agree which service or resourcing change could support the assumed cost reduction before presenting it as an action plan.
Fictional monthly example · GBP · tax excluded
| Monthly result | Recorded | Illustrative test |
|---|---|---|
| Net billings | £1,200.00 | £1,320.00 |
| Direct costs | £1,080.00 | £1,026.00 |
| Direct gross profit | £120.00 | £294.00 |
| Direct margin | 10.00% | 22.27% |
AssumptionsIllustrative test: the full monthly retainer is repriced by +10%, all billable volume is retained and allocated direct delivery costs fall by 5%. Cost reduction is an assumption to validate, not an efficiency gain inferred from the invoice. Tax, overheads and acquisition spend are excluded.
This is an assumed commercial test, not a customer result, forecast or guaranteed uplift.
Explore saved pricing scenariosSMALL INPUTS. CLEAR DATA BOUNDARIES.
Start with the export you already have.
A four-column file starts invoice-based analysis. Add the fields that support the next question, with missing coverage visible throughout the review.
YOUR FIRST BILLING EXPORT
Invoice IDInvoice dateCustomer IDNet amount
For retainer practices, start with billed fees and customer IDs, then supply agreed direct delivery costs. For subscription advisory clients, add recurring classifications and supported service dates. Neither an invoice description nor a first-observed invoice proves the acquisition date.
- Recurring detail & service periods
- Supported MRR, ARR, revenue movements and retention cohorts.
- Products, quantities, list prices & direct costs
- Comparable customer prices, observed discounts and direct margins.
- Acquisition spend & matching cohort history
- CAC, observed value to date and gross-profit payback where coverage permits.
KNOW THE METRIC BEHIND THE CONVERSATION
Practical guides for your next review.
MRR
Monthly recurring revenue
Normalise subscriptions, explain movements and separate MRR from invoices and cash.
Read the guide CohortsSaaS cohort analysis
Read retention tables, compare equal customer ages and investigate patterns.
Read the guide CAC paybackCAC payback period
Connect acquisition spend to cohort gross profit and observed recovery.
Read the guide LTVCustomer lifetime value
Distinguish observed value from lifetime estimates and use LTV:CAC carefully.
Read the guideBEFORE YOUR FIRST REVIEW
Questions from financial consultants
Can we use this for our own firm and for client reviews?
Yes. Your own recurring retainers can support a fee and direct-cost review. For advisory engagements, use a separate workspace for each client. Industry selection shapes the fictional examples; your client's uploaded evidence determines the actual analysis.
Does Profitcura calculate staff utilisation or practice-wide profitability?
The current product analyses supplied billing and direct-cost records. It does not infer timesheets, staff utilisation, work in progress or complete practice overheads. A direct-margin review should not be labelled as net practice profitability.
Can reports carry our practice's logo?
Current PDF reports carry Profitcura's logo and support a report title, client name and context notes. Uploading a practice logo and a full white-label reporting workflow are not currently offered.
How much data do we need from each client?
Four invoice columns provide a starting point. Recurring metrics need supported service history and recurring classification; product pricing needs quantities and comparable products; margins need costs. CAC payback additionally needs allocated acquisition spend and matching cohort history. Missing information remains visible rather than being invented.
Do industry examples provide benchmark averages?
No. The examples are fictional demonstrations. Benchmark values and management targets are supplied by your team, with source and date context. The app does not currently provide a verified cross-client or industry benchmark database.
How can we explore the workflow?
Request a walkthrough focused on your practice or a typical client engagement. Profitcura Revenue Intelligence is in active development; pilot access and commercial arrangements are agreed separately.
YOUR NEXT REVIEW CAN START HERE
Bring a clearer story to your client review.
Explore Profitcura Revenue Intelligence in a walkthrough focused on your business. The product is in active development; pilot access and terms are agreed separately.